Procuring medical equipment is a complex process that demands technical knowledge, an understanding of the legal framework and experience handling documentation. The wrong configuration can leave equipment under-used or missing essential functions; incomplete paperwork can delay payment and settlement. VINAMEDICAL takes on this entire chain of work as a single point of contact for the investor.

Configuration advice

Before quoting, our technical team works directly with the using department to establish real clinical needs: patient volume, the specialties involved, the skill level of operating staff and the existing infrastructure. We then propose a configuration that fits, rather than defaulting to the highest specification. For furniture — beds, cabinets, examination tables and trolleys — our advice also takes account of ward dimensions, corridors and patient movement.

Quotation and legal documentation

A VINAMEDICAL quotation comes with detailed specifications, country of origin, manufacturer and warranty terms, so investors can compare options transparently. For imported goods we prepare the complete legal file required by current regulations: import licence or registration number, certificate of origin (CO), certificate of quality (CQ), the manufacturer’s technical documentation and a Vietnamese translation.

Tender support

Supplying catalogues, technical documents and proof of origin for preparing invitation-to-bid documents.
Advising on technical requirements that remain competitive and are not written towards one specific product.
Preparing complete bid documents in the correct format and within the deadline set by the procuring entity.

Delivery and acceptance

The delivery plan follows the hospital’s own timeline, avoiding equipment arriving early and sitting in unsuitable storage, or arriving late and delaying the opening of a department. On delivery, both parties check quantities, product types, unopened packaging and serial numbers. For equipment requiring installation, VINAMEDICAL installs, commissions and verifies the specifications, then runs operator training before the acceptance record is signed and the equipment enters service.

After handover we continue to support the facility through warranty, scheduled maintenance and the supply of consumables and spare parts. Our three offices in Hanoi, Da Nang and Ho Chi Minh City allow us to serve customers nationwide.

Our services

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